The Uganda Veterinary Council (UVC)

Effective Date: 18th December 2025
Last Updated: 18th December 2025

1. Introduction

The Uganda Veterinary Council (UVC) is committed to protecting the privacy and personal data of users of its website (www.uvc.or.ug) and online portal (https://portal.uvc.or.ug).

This Privacy Policy explains how UVC collects, uses, stores, shares, and protects personal data in accordance with the Data Protection and Privacy Act, 2019 of Uganda, and applicable regulations.

By accessing or using UVC’s website or portal, you agree to the practices described in this Privacy Policy.

2. Data Controller

For purposes of data protection laws, the Uganda Veterinary Council is the Data Controller.

Contact details:
Uganda Veterinary Council
Plot 76, Buganda Road. Kampala, Uganda
Email: info@uvc.or.ug
Website: www.uvc.or.ug

3. Personal Data We Collect

UVC may collect the following categories of personal data:

3.1 Professional and Registration Information

• Full name
• TIN number
• Professional category (veterinary surgeon, paraprofessional, facility, institution)
• Qualifications and training history
• CPD records
• License status and validity periods

3.2 Account and Contact Information

• Email address
• Telephone number
• Username and password (encrypted)
• Physical address

3.3 System and Technical Information

• IP address
• Browser type and version
• Device information
• Login activity and audit logs

3.4 Uploaded Documents

• Academic certificates
• Identification documents
• Supporting registration or licensing documentation

4. Purpose of Data Collection

UVC collects and processes personal data for the following purposes:

• Registration and licensing of veterinary practitioners and facilities
• Renewal and retention of practitioner licenses
• Monitoring and verification of Continuous Professional Development (CPD)
• Public verification of registered and licensed professionals
• Communication with users (notifications, OTP verification, reminders)
• Compliance with statutory and regulatory obligations
• Website and system administration, security, and improvement

5. Legal Basis for Processing

UVC processes personal data based on one or more of the following lawful bases:

• Performance of a statutory function under the Veterinary Surgeons Act
• Compliance with legal and regulatory obligations
• Consent provided by the data subject (where applicable)
• Legitimate interests of UVC in regulating the veterinary profession

6. Public Disclosure of Information

Certain professional information (such as name, registration number, license status, and validity) may be made publicly accessible through the professional verification portal, strictly in accordance with applicable data protection laws and Personal Data Protection Office (PDPO) guidelines.

Sensitive personal data is not disclosed to the public.

7. Data Sharing and Disclosure

UVC does not sell or trade personal data.

Personal data may be shared only with:

• Authorized UVC staff and system administrators
• Government authorities or regulators were required by law
• Service providers engaged to support system hosting, maintenance, or security (under strict confidentiality agreements)
• FAO or development partners strictly within the scope of the project and applicable agreements

8. Data Storage and Security

UVC implements appropriate technical and organizational security measures, including:

• Secure cloud hosting
• Encrypted passwords and authentication mechanisms
• Role-based access controls
• Secure backups and disaster recovery procedures
• Audit logs and monitoring

Personal data is stored only for as long as necessary to fulfill its intended purpose or as required by law.

9. Cookies and Analytics

The UVC website may use cookies and similar technologies to:

• Improve website functionality
• Enhance user experience
• Collect anonymous usage statistics

Users may control cookies through their browser settings.

10. Data Subject Rights

In accordance with the Data Protection and Privacy Act, 2019, data subjects have the right to:

• Access their personal data
• Request correction of inaccurate or incomplete data
• Object to processing in certain circumstances
• Request deletion of personal data where legally permissible
• Withdraw consent where processing is based on consent

Requests may be submitted to UVC using the contact details provided above.

11. Data Retention

UVC retains personal data:

• For as long as a professional or facility remains registered or licensed
• As required to meet statutory, audit, or regulatory obligations
• In accordance with approved records retention schedules

12. Third-Party Links

The UVC website may contain links to third-party websites. UVC is not responsible for the privacy practices or content of such external sites.

13. Changes to This Privacy Policy

UVC may update this Privacy Policy from time to time. Any changes will be published on the website with an updated effective date.

Users are encouraged to review this policy periodically.

14. Contact Us

For questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:

Uganda Veterinary Council
Email: info@uvc.or.ug
Website: www.uvc.or.ug